Plan to Replan
Plan to Replan: What Happens When You’re Busy Making Other plans?
Project planning is the process for organizing tasks and activities in order to achieve a goal or result. Project planning involves more than just creating the plan. It also includes the maintenance of the plan.
Planning is usually done at the beginning and aims to create the best plan using all information available. It is important to seek out input from subject matter experts, team members, and others who have been involved with similar projects.
The team must agree on the purpose of the project, what is needed to be accomplished, the deliverables, and the scope. Sometimes, a large goal can be broken down into smaller manageable goals. It is up to the planning team and their estimations of how much money and resources are needed to complete this project. This is also when the team decides if the organization has the resources and time to achieve the project goals.
It is common for a project plan to be baselined and any changes to it to be viewed negatively. Change is seen as a compromise, and can be interpreted as either a failure of planning or failure in performance. Requirement changes can be attributed to ‘Aocustomers being fickle’ and ‘not knowing what they want’. Schedule changes can be caused by ‘Aoineffective project management’, or a ‘Aounderperforming team’.
It is believed that if planning was done correctly, no changes would be necessary since all concerns would have been addressed during planning. Any revisions to the original plan are considered bad planning and poor project management.
It is not possible to know everything, even if you are an all-knowing, omniscient entity. Many things in life are uncertain. Weather, changes in regulation, changes to management priorities, etc. Only as a project progresses, and as events unfold and more information becomes available, can we adjust our plans accordingly. Projects don’t exist in isolation. As the landscape changes, so must they adapt.
Change is inevitable. There is only one solution: Plan to replan. We should expect that estimates and forecasts will not be 100% accurate and set up processes to communicate changes to our project plans as efficiently and as quickly as possible. We need to have a change control management system in place that can adapt to changing circumstances and maintain the integrity and original intent of the project.
It is necessary to update or modify a project plan.
Two main reasons why a project plan should be updated or changed are: The first is that the team isn’t performing well. The second is that the team can’t keep up with the plan because it was unrealistic from the beginning due to optimistic forecasting and estimates based on incomplete information. Although it seems that the tendency is to assume that the team cannot keep up, it is more likely that the plan wasn’t perfect.
Modifying the Project Schedule.
A schedule slip could be caused by a performance issue, or an error in forecasting and estimating during planning. If it’s a performance issue, it means that the team is unable to keep up with the schedule or meet the deadlines. This could be due to a lack of effort, ability, or expertise. If the problem is due to an error in forecasting or estimating, it is because the team misjudged how much effort it would take to deliver the project. It is now becoming clear that it is impossible to complete the project within the time allocated. Both ca